Expenses

Overview

The Expenses module tracks all outgoing costs for your Garage — rent, utilities, tool purchases, and any other business expenses. Combined with invoice revenue, expenses give you accurate profit and loss reporting.

Key Concepts

• Expense Record — Amount, category, description, date, and optional vendor link.
• Recurring Expenses — Define expenses that repeat on a schedule (monthly, weekly, etc.). The system materializes them automatically via a background cron job.
• Categories — Organize expenses by type for clearer reporting.

Primary Flows

1. Record an Expense — Enter the amount, category, description, and date. Optionally link to a vendor.
2. Set Up Recurring — Mark an expense as recurring with a frequency. Future instances are created automatically.
3. Review in Reports — All expenses appear in Profit & Loss and other financial reports.

Permissions and Plan Gating

Expenses are available on all plans. Recurring expense automation requires Starter or above.

Related

• Invoices — Revenue side of your P&L
• Reports — Expenses feed into financial reports
• Inventory — Purchase costs can be recorded as expenses

FAQ

Q: Can I attach receipts to expenses? A: Not in the current version. Note the receipt reference in the description field.

Q: How do recurring expenses work? A: A background job runs periodically and creates new expense records based on your schedule. You do not need to be logged in for this to happen.